Research method:We reviewed official pricing, product, help and security materials on July 16, 2026. Prices, features, limits and availability can change, so verify official pages and checkout before purchase.
Scope:This is an official-source decision guide. We did not run a reproducible comparative test, so it does not rank usability, performance or outcomes.
Advertising disclosure:At publication, this article contains no affiliate links. Any future affiliate links will be identified near the link and under our disclosure policy. Affiliate disclosure
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Bottom line: a candidate for managing documents, databases and tasks in one workspace
Notion
Notion combines pages, databases, documents, forms, sites and projects in one workspace. The Free plan provides unlimited pages and blocks for individuals, while multi-member free workspaces have a block limit. Team buyers should separately evaluate paid-member seats, guests, page permissions, teamspaces and AI data-retention conditions.
- Free use
- Unlimited pages/blocks for individuals
- Free guests
- 10
- Business
- SAML SSO and granular DB permissions
- Enterprise
- SCIM and audit log
Advantages confirmed from official sources
- Documents, databases, tasks and forms can share one information model
- Individuals can start on Free, which lists up to 10 external guests
- Plus expands collaborative blocks, uploads and guests
- Business adds SSO and granular database permissions; Enterprise adds SCIM and audit logs
Constraints to confirm before purchase
- Free multi-member workspaces have a block limit
- Members are paid seats, while guests are a separate page-level access role
- Broader access granted elsewhere can override an intended restriction
- AI, custom domains and advanced administration may require paid plans or add-on charges
Plans, pricing and principal conditions
| Plan | Official terms | Primary use | Check before purchase |
|---|---|---|---|
| Free | $0. Unlimited pages and blocks for individuals; limited blocks for 2+ members; 5 MB per file, 7-day history, 10 external guests | Individual use and small trials | Confirm the multi-member block limit |
| Plus | Per-member paid plan. Lists unlimited collaborative blocks, uploads and guests; 30-day history | Small-team docs, databases and tasks | Confirm local price, paid seats and file limits |
| Business | Adds Notion Agent, AI Meeting Notes, SAML SSO, granular database permissions and private teamspaces | Growing-company knowledge and operations | Confirm AI terms, SSO and permission design |
| Enterprise | Custom pricing. Adds SCIM, audit logs, advanced sharing controls and DLP/SIEM connections | Large or governance-focused organizations | Confirm contract scope, retention and admin roles |
Prices, taxes, currencies, discounts, features and limits can vary by region and purchase date. Treat official pricing and checkout as authoritative.
Main capabilities confirmed in official sources
Pages and databases
- Docs and wikis
- Task and project databases
- Subtasks and dependencies
- Custom properties and views
Sharing and guests
- Page-level sharing
- Guests invited to selected pages
- Teamspaces
- Page and database permissions
Forms and publishing
- Basic/custom forms
- Notion Sites
- Search-engine indexing
- Custom domains as a separate charge
Administration and security
- Two-step verification
- Business SAML SSO
- Enterprise SCIM and audit logs
- Workspace export
When it may fit
Suitable when
You want company knowledge, meeting notes, manuals, project databases and tasks in one adaptable workspace.
Consider alternatives when
Consider a specialist project-management tool when Gantt, resource planning or simpler strict permissions are the primary requirement.
Frequently asked questions
Can a team use Notion for free?
Yes, but free workspaces with two or more members have a block limit. Free also lists 5 MB per file and 10 external guests.
Are guests paid seats?
The pricing page states that guests are free, but they only access individual pages to which they are invited and are distinct from workspace members.
Can data be exported?
Notion documents workspace exports to HTML, Markdown and CSV. Confirm plan conditions for bulk PDF export and advanced retention controls.
Official sources reviewed
- Notion — PricingFree, Plus, Business, Enterprise, guests, history, permissions and AI
- Notion — Sharing & permissionsPage sharing, inherited permissions and database access
- Notion — Export your contentPage and workspace exports
- Notion — Security & privacySecurity and data protection